| Policies & Procedures |
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Tulane University Property Management Policies and ProceduresWhat gets tagged? All equipment $2500 or greater and all personal computers are tagged and added to the university’s property records. If departments have other university owned items that they would like tracked such as digital cameras, they can call the Property Management office to make arrangements to have this done. How do I get a copy of my department’s property records? Any department in need of a copy of its property records can call or e-mail the Property Management Office anytime. A copy of the departmental inventory can be routed via e-mail to the requestor. Completing the TAMS Asset forms (Uptown Asset Change Form, TUHSC Asset Change Form) if assets are stolen, moved to another location, or transferred to another department, will help the Property Management Office keep your inventory as current as possible. All computer purchases must be reported to Property Management so they can be added to the University's property records. This required notification could be accomplished by e-mailing to scordes@tulane.edu the following information: department name, name of user, location of equipment, and the manufacturer, model, and serial number. An alternative method would be to fax the above information, along with the invoice of the equipment purchased, to 862-8261. What should I do if there is a problem with my department’s property records? If you notice any discrepancies or inaccuracies in your property records contact the Property Management Office. We will review your department’s records and if necessary, schedule a physical inventory of your department. What should I do with equipment or furniture that my department no longer needs? Any furniture that is still usable (not broken) should be sent to the Property Management surplus area at 8333 Maple Street. It will be stored and made available to other departments within the university. ALL computer equipment no longer needed should also be sent to Property Management at the same address. Can my department get surplus furniture/equipment? Any surplus equipment held by Property Management is available to any university department free of charge. If departments elect to have Facilities Services move the equipment, the department receiving the items will incur the costs of moving them. To see what is available you may contact Property Management or click on the Available Surplus link. Appointments can be set to view available surplus. Departments can also contact Property Management to put in requests for surplus items that may not be currently available. Does Property Management sell any surplus items? If there are items that cannot be recycled back into the university due to either obsolescence or the specialized nature of the item, Property Management will conduct a sale via sealed bid auction. Anyone interested can submit a bid on any item being sold. At the conclusion of the sale period the bids will be opened and the sale items will be awarded to the highest bidders. Exemptions to this process may be granted by the Property Manager if items must be removed from the university due to time or storage constraints. Last Updated: Wednesday December 12, 2007 |
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